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Catalog Deadline Information for Faculty and Staff
 | Catalog Curriculum Changes |
| | Revisions of General Information and Faculty Lists |
| | Curriculum Approval Process |
| | New and Modified Courses |
| | Frequently Asked Questions |
| Catalog Curriculum Changes |
The deadlines listed in this section apply only to the submission of curricular changes to be included in the University Catalog. They do not apply to the submission of revisions for the general information chapters of the catalog such as Fees, Registration, Student Services, Graduate Studies, etc. They also do not apply to minor editing of general information text in the departmental curricular chapters. See below for further information.
Curriculum changes are defined as all modifications of existing program requirements or courses in the University Catalog and the addition of new programs or courses to the catalog. Final approved and signed curricular documents and/or course proposals need to be received by the Office of Academic Programs and Graduate Studies (Warren Hall 859) by July 1, approximately one year before the effective date of the catalog in which they will appear. This means that an appropriate amount of time should be allowed for curricular documents to be reviewed by the required committees. (See "Curriculum Approval Process" below.)
Catalog Deadlines for Curricular Changes
(Deadlines for final, approved curricular documents to be received by the Office of Academic Programs and Graduate Studies)
| Deadline | Catalog |
| July 1, 2007 | 2008-2009 Online Catalog 2008-2010 Printed Catalog |
| July 1, 2008 | 2009-2010 Online Catalog |
| July 1, 2009 | 2010 - 2011 Online Catalog 2010 - 2012 Printed Catalog |
| Revisions of General Information and Faculty Lists |
This includes all revisions of text in the general information chapters of the catalog located in the front and back portions of the printed catalog. It also includes edits made to general program descriptions in the departmental chapters if a curricular document is not required, and all changes made to faculty lists in the departmental chapters. These changes do not require an approved curricular proposal, so are not subject to the above July 1 deadlines. The general information chapters of the catalog and the faculty lists are revised every other year (the catalog year in which the printed catalog is produced).
| • | First half of fall quarter (one year before effective date of catalog): Copies of the general information chapters (located in the front and back portions of the catalog) are sent to the appropriate administrative offices for editing with a deadline specified for returning these copies to the catalog editor, Office of Academic Programs and Graduate Studies (usually two to three weeks later). | ||||
| • | Early in the winter quarter (approximately six months before effective date of catalog): Copies of the revised undergraduate and graduate departmental curricular chapters are sent to the appropriate departments for review. Please note that all curricular changes for which the Office of Academic Programs and Graduate Studies received an approved curricular document by the July 1 catalog deadline have already been added to this catalog review copy. Departments will review their chapters for accuracy only. Only curricular changes as specified in approved curricular documents received by the Office of Academic Programs and Graduate Studies by the previous July 1 catalog deadline will appear in the catalog. Departments, however, may make minor edits* to general program descriptions at this time if a curricular document is not required. No change which requires a curricular document that was not approved by the July 1 catalog deadline can be made at this point. | ||||
| Departments will be asked to return the corrected copies of their departmental chapters to the catalog editor, Office of Academic Programs and Graduate Studies by a specified deadline (usually two weeks later). Given the tight catalog production schedule, this is the only opportunity for departments to review their catalog copy. [*Note: If a department wishes to submit general text revisions which do not require a curricular document earlier in the catalog production process, please contact the catalog editor, Office of Academic Programs and Graduate Studies (885-3719) as soon as possible for instructions.] | |||||
| Curriculum Approval Process |
There are different approval processes for different types of curriculum proposals. All curriculum proposals need to first be processed through the appropriate committees in the department and college. Curriculum proposals for new, modified, and discontinued courses, and proposals to revise existing programs may then be sent directly to the Office of Academic Programs and Graduate Studies for review if no objections were made by members of the departmental or college committees. This is the final step for these types of curricular changes, except in the case of modified programs for which substantial changes are being proposed. Curriculum proposals for modified programs with substantial changes will also need the approval of the Committee on Instruction and Curriculum (CIC) and the Academic Senate.
New programs, such as new options, minors, majors, etc., also need the approval of the CIC and the Academic Senate. In addition, new majors, as well as proposals to discontinue a major, need the approval of the Chancellor and the California Post-secondary Education Commission (CPEC).
This is a brief and incomplete summary of the curricular approval process to give some idea of the time required to obtain final approval of a curricular revision or new program. Please contact your department Chair or college Dean for details to help you plan ahead so that you can meet the next July 1 catalog deadline.
| New and Modified Courses |
New Courses
New courses may be created at any time and offered even though they do not appear in the University Catalog. (This includes, for example, a course for which an approved course proposal was not received by the Office of Academic Programs and Graduate Studies in time to be included in that year's catalog). To offer a new course for any given quarter, a final approved course proposal must be on file in the Office of Academic Programs and Graduate Studies by the Class Schedule production deadline for that quarter (see Class Schedule deadlines below).
Each quarter, the Class Schedule also includes descriptions of new courses offered for that quarter which do not appear in the University Catalog. These descriptions are based upon the approved course proposal form and are provided by the Office of Academic Programs and Graduate Studies.
The Class Schedule production deadlines for new courses are established by the Office of Planning and Enrollment Management.
| • | Contact the Director of Academic Scheduling, Martha Wallace at 855-2876 for information on Class Schedule production deadlines. | ||||
Modified courses are effective in the fall quarter only, and only if they appear in a University Catalog. For example, an approved course modification proposal effective fall 2008 should be received by the Office of Academic Programs and Graduate Studies by July 1, 2007 and will appear in the 2008-2009 online University Catalog. If the course modification proposal is not received by July 1, 2007 (for example), then its effective date will be changed to fall 2009. It will appear in the 2009-2010 online and 2010-2012 printed University Catalogs, as long as a final approved course modification form is on file in the Office of Academic Programs and Graduate Studies by July 1, 2008.
| Frequently Asked Questions |
Why can't we modify courses and revise programs mid-year?
Student catalog rights are governed by the catalog in effect at the time they declare their undergraduate major/minor or are admitted to a graduate degree program. To avoid confusion, and to honor our agreement with the student, degree requirements and courses cannot be revised mid-year.
Why can't we update our faculty list in the departmental chapters as changes occur?
All faculty changes (including the appointment of departmental Chairs) need to be verified by the Provost's Office as effective beginning the fall quarter that the catalog is effective. Updating the faculty lists each year requires more time than is currently available for the staff in the Provost's Office and the staff in the Office of Academic Programs and Graduate Studies. When the university produced only a biannual printed catalog (without the annual online catalog), the faculty lists were updated every two years. This policy has been retained. For an updated and comprehensive list of all university faculty, emeriti faculty, and lecturers with 3-year contracts, visit the Office of Academic Affairs website at: http://www.csueastbay.edu/OAA/.
Why don't all our department's emeriti faculty appear in the departmental chapter's faculty list?
Only the names of emeriti faculty who are currently teaching in the department appear in the departmental chapter. All emeriti faculty, however, appear in the comprehensive faculty list maintained by the Office of Academic Affairs (see above), with the exception of those who are deceased.
I have additional questions. Who should I contact?
For questions concerning the catalog production process and catalog deadlines:
| Contact the catalog editor, Office of Academic Programs and Graduate Studies (Warren Hall 757; Tel. 885-3719). | |||||
| Contact your department Chair or your college Dean. | |||||
| Contact Rosanne Harris, Academic Policies/Curriculum Coordinator, Office of Academic Programs and Graduate Studies (Warren Hall 859; Tel. 885-3718; E-mail: rosanne.harris@csueastbay.edu ). | |||||
| Contact Martha Wallace, Director of Academic Scheduling (Warren Hall 587; Tel. 885-2876; E-mail: martha.wallace@csueastbay.edu). | |||||
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© 2008 The California State University
Last Updated: January 3, 2008